Paths

Paths

The Road Not Taken

TWO roads diverged in a yellow wood,
And sorry I could not travel both
And be one traveler, long I stood
And looked down one as far as I could
To where it bent in the undergrowth;

Then took the other, as just as fair,
And having perhaps the better claim,
Because it was grassy and wanted wear;
Though as for that the passing there
Had worn them really about the same,

And both that morning equally lay
In leaves no step had trodden black.
Oh, I kept the first for another day!
Yet knowing how way leads on to way,
I doubted if I should ever come back.

I shall be telling this with a sigh
Somewhere ages and ages hence:
Two roads diverged in a wood, and I—
I took the one less traveled by,
And that has made all the difference.

Robert Frost (1874–1963). Mountain Interval. 1920.

In some ways, the concept of Paths on computer drives is a little like standing at a fork in a road and looking down two, or more, paths. Where you stand in the road determines what you can see. Once you go down one path, the other(s) can no longer be seen.

Genealogists have an advantage when it comes to understanding the concept of Paths, because it is a lot like a family tree. Think of a father standing alone in a room.

Name Blk 01

Dad is alone in the room, but he can see the entire room.

Name Blk 04

Dad has three children. They are Allen, Bob and Chuck. Dad can see Allen, Bob and Chuck, because they are his children, and he can see into their rooms. They cannot see directly into his room.

Name Blk 11

Allen has three children. They are Dan, Ellen and Frank. Bob has two children. They are George and Harry. Chuck has two children. They are Inger and Janet. Allen can see Dan, Ellen and Frank because they are his children and he can see into their rooms. They cannot see directly into his room. Bob can see George and Harry because they are his children, and he can see into their rooms. They cannot see directly into his room. Chuck can see Inger and Janet because they are his children and he can see into their rooms. They cannot see directly into his room. Allen cannot see George, Harry, Inger or Janet because they are not his children, and he cannot see into their rooms. Bob cannot see Dan, Ellen, Frank, Inger or Janet, because they are not his children, and he cannot see into their rooms. Chuck cannot see Dan, Ellen, Frank, George or Harry, because they are not his children, and he cannot see into their rooms.

Name Blk 18

Dan has no children. Ellen has no children. Frank has three children. They are Kent, Larry and Martin. Frank can see Kent, Larry and Martin, because they are his children, and he can see into their rooms. They cannot see directly into his room. George has two children. They are Nancy and Oscar. Frank can see Nancy and Oscar because they are his children, and he can see into their rooms. They cannot see directly into his room. Harry has no children. Inger has no children. Janet has two children. They are Paul and Quincy. Janet can see Paul and Quincy because they are her children, and she can see into their rooms. They cannot see directly into her room. Dan, Ellen, Harry and Inger can see none of the children. Frank cannot see Nancy, Oscar, Paul or Quincy, because they are not his children, and he cannot see into their rooms. George cannot see Kent, Larry, Martin, Paul or Quincy, because they are not his children, and he cannot see into their rooms. Janet cannot see Kent, Larry, Martin, Nancy or Oscar, because they are not her children, and she cannot see into their rooms.

Name Blk 25

Kent has four children. They are Ralph, Sam, Tom and Ursula. Kent can see Ralph, Sam, Tom and Ursula because they are his children, and he can see into their rooms. They cannot see directly into his room. Larry, Martin and Nancy have no children. Oscar has one child, Vickie. Oscar can see Vickie because she is his child, and he can see into her room. She cannot see directly into his room. Paul has two children. They are Will and Xavier. Paul can see Will and Xavier because they are his children, and he can see into their rooms. They cannot see directly into his room. Quincy has no children. Kent cannot see Vickie, Will or Xavier, because they are not his children. Larry, Martin, Nancy and Quincy can see none of the children. Oscar cannot see Ralph, Sam, Tom, Ursula, Will or Xavier, because they are not his children, and he cannot see into their rooms. Paul cannot see Ralph, Sam, Tom or Ursula, because they are not his children, and he cannot see into their rooms.

The Path from Dad to Ursula would look like this:

Name Red 25 01

The Path from Dad to Vickie would look like this:

Name Red 25 02

The Path from Dad to Xavier would look like this:

Name Red 25 03

The organization of a disk is much the same, except that the rooms are now called folders or directories. In the Windows operating system, the first folder is always named with a Drive letter, which is followed by :\. In this example, the drive letter is G:\.

Drive Blk 01

When the drive is new, and empty, the directory looks like this:

01 G Empty

There is nothing in the folder, and no other folders can be seen.

Lets create several folders on different levels:

Drive Blk 25

All of these folders are now created on our G:\ drive.

The Path from the G:\ directory to the Collie folder looks like this:

Drive Red 25 01

The Path from G:\ to the Dune folder looks like this:

Drive Red 25 02

The Path to the Provo folder looks like this:

Drive Red 25 03

 

After adding these folders to the drive, the directory listing on the Root level looks like this:

02 G Full

By double clicking on one of these folders, we can open it, and see the folders inside it, like this:

03 G Animal

Each time we open a folder and create a folder inside it, we are adding another level to the structure in the directory list:

10 G State UT Utah

Each level of the structure, except the top level, is contained inside another level. To get to any other folder from the Root directory (in this case, the G:\ directory) you must reference each directory level. This is known as Absolute Addressing. Which brings us to the subject of Relative Addressing… But that’s a story for another day.

Suggestions/Questions about AQ Will Do or Subjects discussed here? Leave a Comment Below. I would like to hear from you!

Advertisements

AQ Version 14.00.16

AQ Version 14.00.16

Tuesday, 12 Nov 2013 was a monumental day. On this date, Incline Software completed the work of dotting all the i’s and crossing all the t’s necessary to receive Tree Share+ certification from FamilySearch. It was also a monumental day because on that date, FamilySearch eliminated the Tree Share+ certification, and replaced it with certifications for the individual functions which were required for Tree Share+ certification. This is the way they now show certifications:

01 Certifications

The following chart shows the definitions for each of these certifications.

02 Certifications Defined

To explore this product partner certification page from FamilySearch, follow this LINK.

With AQ Version 14.00.16, Ancestral Quest now performs every function available to third party software vendors. This is a FREE update! So…. update to AQ Version 14.00.16 today!

If you are unsure of how to update your Ancestral Quest, you can follow this LINK. It describes updating versions, step by step. Updating to version 14 build 16 is done in exactly the same way.

Suggestions/Questions about AQ Will Do or Subjects discussed here? Leave a Comment Below. I would like to hear from you!

Event Sentences

Event Sentences

We track our ancestors by recording events in their lives, such as Birth, Christening, Marriage, Death and Burial. These are probably the five most sought after, and standardized genealogical events. They are obviously not the only ones. Ancestral Quest comes with a long list of other Event Types which it supports. To see this list, do the following:

01 Edit Event Types 01

Click on the Edit tab of the Menu bar. The last item on the Edit menu is Event Types. Click on this item. This is one of four ways I know of to get to the following screen:

02 Edit Event Types E 01

This is the Edit Event Types screen. Event types are divided into four general categories: Individual, Marriage, Book and LDS. When entered from either the Edit tab on the Menu bar, or from the Book tab in Reports, all four of these radio buttons are active. The Edit Event Types screen can also be entered from either the Edit Individual screen or the Edit Marriage screen. When entered from either of these, only the Individual or Marriage radio button, respectively, will be active. From the Edit Event Types screen you can highlight and select an Event Type, or you can choose to dig into the nuts and bolts of the Event Type.

Warning: HC SVNT DRACONES 

Dragon 01

Here Be Dragons

Tradition tells us that the ancient mariners used maps with unexplored or dangerous areas marked “Here Be Dragons.” Creating a new Event Type would be relatively simple, except for one thing. Events are listed in several reports, both as footnotes and as text. To make this happen, it is necessary to create a Sentence. Yes, this is both a bolded and a Capitalized Sentence. This can be a daunting experience.

Start Ancestral Quest, and split your screen so that you can do this as I explain.

To understand why creating a Sentence can be such a daunting task, let’s open the Edit Event Types screen by clicking Edit on the Menu bar, and selecting Event Types.

02 Edit Event Types E 02

Next, with the Individual radio button selected, click the Add Type button.

03 Define Other Event 01

Let’s examine the Define Other Event screen, one area at a time, top to bottom, left to right. The first area contains three fields, which are required.

The Title must be unique. If the Title is nine or fewer characters in length, just copy it to the Short title field. If it is longer, find a way to shorten it. Make up a two character Abbreviation.

Now enter Rank into the Title and the Short title fields. Enter Rk into the Abbreviation field.

The next section of the Define Other Event screen defines what fields will be in the Event record. It is possible to create an event which contains no fields. In that case, the Sentence could get the name  of the Individual from the Individual record, and use it in a sentence such as, “John had two left feet.” The Event name would probably be Non-Dancer.

AQ is  about to create a prototype for Rank event records. The record will contain the Date the rank was attained, the Place where it was awarded, what the actual Rank was, and from which field of Service it was received.

The first box is called Date. It consists of zero, one or two dates.

The rank was awarded on one, and only one, date, so in the Date box, click the Single radio button. It did not happen over a range of dates.

The second box is called Places. The individual was stationed at one and only one Place, when the rank was attained, so click the One radio button in the Places box.

The third box is called Descriptions. We need one description field to show what the Rank was, and one to say which Service awarded the rank, so click the Two radio button in the Descriptions box. Ancestral Quest now knows what fields are required for our Rank Event record.

That was the easy part.

At some point, we will attach our Rank Event to some Individual(s). When we do, the process which creates our Sentence will have access to the information in the Individual record, the information in the Event record, the text which we supply to the Sentence building process, and the Codes we use to tell the Sentence builder how to make choices about what to do, depending on the value, presence or absence of any of the information we are using. Let’s examine this Dragon.

Look to the box with the title Sentence Parameters/Codes. It is helpful, but incomplete. It contains the most commonly used Parameters and Codes. To see all the information, click on the Help button, scroll down to sentence codes, and click the Display button. This is what you will see. I have outlined some important areas for your consideration.

04 Codes 01

You will notice that each code and parameter begins with the percent sign (%) character. The Sentence builder will scan the characters in the Sentence box, and copy them into the Sentence until it finds the % character. This % character may, or may not, be the first character in the Sentence box.

When it finds a %, the Sentence builder decides whether it is to (1) retrieve information from the Individual record or the Event record, or (2) make a decision about how to proceed, based on the presence, the absence, or the value of the data in the records, or (3) do both.

If it finds a %1, it copies the Full Name from the Individual record into the Sentence.

If it finds a %2, it copies the Short Name into the Sentence.

If it finds a %3, it checks the gender in the Individual record. If it is a male, it copies either the word He or he into the Sentence, depending on whether it has previously copied any characters to the Sentence. If it is a female, it copies either the word She or she into the Sentence, depending on whether it has previously copied any characters to the Sentence. If the gender is unknown, it copies the Short Name into the Sentence.

Was that a Dragon I just heard?

If it finds a %4, it looks to see if there are any sources attached to the Event name. If there are, it copies those superscript numbers into the Sentence.

That brings us to %5. (Date 1)

When I learned Norwegian, one of the things that surprised me is that you can’t just translate prepositions. They are translate-able, that is, there is a one to one correlation between English prepositions and Norwegian prepositions, but the Norwegians don’t necessarily use the same prepositions we use. For example, we go to school, and they go on school. (Translators of AQ, beware)

Dates are a slight problem in English. We do things on a particular day, but in a particular month or year. When we are building a Sentence, we speak differently about complete dates, (on Day Month Year), and incomplete dates, (in Year or in Month Year). There is also the problem of before, after and about. These take the place of on or in.

The choice of which of these to copy into the Sentence is made by the %@ code. The code for placing a date into a Sentence would be %@ %5. Upon finding the %@, the Sentence builder first looks for the date modifiers, Abt, Aft or Bef. If it finds one of these, it copies the appropriate word (about, after or before) into the Sentence. If it does not find a date modifier, it checks to see if it is a complete (Day, Month, Year) date. If it is, it copies the word on into the sentence. If it is an incomplete date, the Sentence builder copies the word in into the Sentence. Next it will copy the space character it found between the @ and the next % into the sentence. Yes, spaces do matter. Next the Sentence builder copies the Date 1 into the Sentence. If there are any sources attached to this date, the Sentence builder will copy the superscripted footnote number(,s) after the date. What if the Date 1 field is blank? We’ll address that soon.

If the Sentence builder finds a %6, it copies the Place 1 value from the Event record into the Sentence.  If there are any sources attached to this place, the Sentence builder will copy the superscripted footnote number(,s) after the place.

If the Sentence builder finds a %7, it copies the Description 1 value from the Event record into the Sentence.

If the Sentence builder finds a %8, it copies the Date 2 value from the Event record into the Sentence. All the things we said about formatting Date 1 are true about Date 2. the %- code does for Date 2 what %@ does for Date 1.

If the Sentence builder finds a %9, it copies the Place 2 value from the Event record into the Sentence.

If the Sentence builder finds a %0, it copies the Description 2 value from the Event record into the Sentence.

07 Sentence Usage 01

The Sentence Usage area of the screen contains three parts.

(1) The Sentence box is where you enter Code, Parameters and text to be copied. In the example above I have entered the Parameters for Date 1, Place 1, Description 1 and Description 2. I have also entered space characters between these.

(2) The Sample box is where the Sentence builder simulates the Sentence it would build if this were an Event attached to an Individual.

(3) The bottom area is where you simulate the conditions which may exist when you attach an Event of this type to an Individual. Some explanation is in order.

If the Introduction radio button is clicked, the Sentence builder simulates how it would create this sentence if it were the first sentence in the first paragraph for this Individual. This is referred to as the Primary usage of the name.

If the Short Name radio button is clicked, the Sentence builder simulates how it would create this sentence using the Short Name. This is done when the name is used in the first sentence of a subsequent paragraph. It is referred to as the Secondary usage of the name.

If the He/She radio button is clicked, the Sentence builder simulates how it would create this sentence using the pronouns He or he, or She or she. If the gender is unknown, the Short Name is used. This is done for any sentence which is not the first sentence in the paragraph. This is referred to as the Tertiary usage of the name.

The above three radio buttons are mutually exclusive. Click each one now to see how it changes the Sentence.

07 Sentence Usage 01

As it is configured now, it doesn’t really form a sentence. It just strings facts together. We need more than just facts to form sentences. Below is the rest of the table found in the help screen. We will pick and choose parts of it, and mix in some of our own text to help our Sentence to make sense.

05 Codes 01

And there is still more.

06 Codes 01

I want the sentence to tell us that the individual received the rank of corporal in the US Army on 4 July 1976 while stationed in Salt Lake City.

Let’s start by naming our individual. We said earlier that the Sentence builder simulates how it would build a Sentence. That is so that we can see the result produced by the things we enter into the Sentence box. It assigns a name to our individual, and that name is either Lynn Jones, or Lynn, or He, or he, or She or she, depending on how we go about telling it to build the sentence. Go back and look at the rules governing %1, %2 and %3. If the name appears in the first sentence of the first paragraph, then we want to see the Full Name. If it appears in the first sentence in a subsequent paragraph, then we want to see the Short Name. If it is in any other sentence, we want to see He or he or She or she or, if we don’t know the gender, we want the Short Name.

What we need is an instruction that the Sentence builder will interpret as:

* * * * * * * * * *

If this is the first Sentence in this paragraph then
If this is the first paragraph then
Copy the Full Name into the Sentence
else
Copy the Short Name into the Sentence
else
If the sex is Male then
If this is the first character to be copied into the Sentence then
Copy He into the Sentence
else
Copy he into the Sentence
else
If the sex is Female then
If this is the first character to be copied into the Sentence then
Copy She into the Sentence
else
Copy she into the Sentence
else
Copy the Short Name into the Sentence
Endif

* * * * * * * * * *

There must be an easier way to slay this Dragon!

Remember this from the chart?

%(Secondary;Tertiary;Primary)

This is our first Dragon slayer. This will do what was done by the IF statement above. All we need to do is replace each word with its Code like this:

%(%2;%3;%1)

Lets put that into the Sentence builder and see what it produces. Lets start with the first sentence of the first paragraph. We do this by clicking the Introduction radio button.

07 Sentence Usage 02

Now let’s look at the first sentence in a subsequent paragraph. We do that by clicking the Short Name radio button.

07 Sentence Usage 03

Now let’s look at a Male in any other sentence. We do this by clicking the He/She radio button and the Male Radio button.

07 Sentence Usage 04

Now, what if this is a Female?

07 Sentence Usage 05

This is what we get if the gender is unknown.

07 Sentence Usage 06

Lets go back to the Male, but let’s put some text before and after our Code. In other words, we don’t need to capitalize the word he.

07 Sentence Usage 07

Now it starts to get complicated.

Ideally, if all the fields in the Event record were filled in, we would want the sentence to read:

Lynn attained the rank of Corporal on 25 May 1950 from the US Army while stationed in Salt Lake City, Salt Lake, Utah, United States.

Keep in mind that if the Rank (Description 1) is unknown, we would not have created a Rank Event record at all, so we will assume that it will always be there. If the Date 1 is missing, we can’t include it, so we also should not include the preposition on, and if the Date 1 is incomplete it must say in, not on. Lets not forget that if we use Abt, Aft or Bef in front of the Date 1, then we replace in or on with about, after or before. To make it even more complicated, either or both of the Place 1 or Description 2 (branch of service) could be blank, and in that case the text relating directly to those should not be included.

Let’s go back to the original name only and start forming the Sentence. We will first add some text followed by the Rank.

08 Sentence Usage 01

Since this is still a prototype, and we have not yet attached it to an actual person, the Sentence builder has no way of guessing what we may place in the Description 1 field, it just shows the word Descriptor. As we have already seen, it uses the name Lynn Jones, and the date 25 May 1950.

Now let’s tackle that date. First we will address the possibility that it is missing from the Rank Event record. From the table of Codes, we will select %<x;;>. This Code tests for the presence of a value in a Parameter, which is represented by the x. When we start this Code with %<5 we are asking, “Is there a value in Date 1?” If there is a value, then we want to copy a space character to the Sentence, then perform the function of the %@ Code. This function checks Date 1 to see if it has Abt, Aft or Bef in front of the date. If it does, it copies about, after or before to the Sentence, and then copies another space character to the Sentence. Finally it will copy the date portion (minus Abt, Aft or Bef) to the Sentence.

08 Sentence Usage 02

Try clicking the radio buttons for He/She, Short NameIntroductionUnknown, Part Date, Female and Male.

Now we want to tell which branch of service awarded the rank.

08 Sentence Usage 03

Try clicking the Description 2 check box.

Now we want to tell where he was stationed when he received this rank.

08 Sentence Usage 04

Finally, we will close the sentence with a period, and check to see if there are any sources attached to the Event name. If there are sources, we will copy the superscripted number(,s) to the Sentence.

Now you can experiment with all the check boxes and radio buttons, except the Description 1 check box. If that is blank, there is no reason to have the Event.

08 Sentence Usage 05

Dragon conquered!

Now you are ready to do battle!!

 

Suggestions/Questions about AQ Will Do or Subjects discussed here? Leave a Comment Below.

Internet Sources

Showing Internet Sites as Sources

I recently decided to use the findagrave.com database as a secondary source on the Burial dates and places in my Ancestral Quest file. I had previously created an Other Event, which I called Cemetery Plot, to store the information I found in Find A Grave. When  Ancestral Quest version 14.00.14 was released, it suddenly dawned on me that I could actually cite and show the memorial page instead of just copying and storing that information in my Cemetery Plot event.

Why is this important?

The steps I am about to show you can be used to show any web page as the Image attached to a Source or a Citation of a Source. If you find a web page that documents an event, you can use that page directly. You don’t have to use Faststone, or some other screen capture program, to create an image which you then store on your hard drive. The web page can be used as the image for either the Source or the Citation. In my example, my Source is findagrave.com, and my Citation is the memorial for an individual. For my Source, I show the Search page of FindAGrave as the attachment. When I have a single page source, I place it as the attachment for the Source. When I have a multi-page source, I attach the page containing the information to the Citation. I then find a page, such as the Home page or the Search page as the attachment for the Source. The process is simple. Create your source as usual, by clicking on the S button. On either the Define Source page or the Source Citation page, click on the Attach… button. Go to your browser, and find the page you want to display. Copy the URL from the address bar at the top. Return to the Add Scrapbook Item page, and in the drop down window, select Other. This tells Ancestral Quest to not process this as a photo, video or sound-bite. Paste the URL in the Filename or URL window and click OK. To view the page, click the View button.

Show me how is it done!

When I originally added Cemetery Plot events to my records, I tagged those records. They now use tag # 3, the blue tag. I cleared all of the red tags from my file, and I went to my Name List view. This is the Name List that I created.

01 Name List

This list is sorted on Tag 3 (Descending) and Name (Ascending). This shows me all the people in my file who have a Cemetery Plot event in Name order. I included the Death/Burial Date and Death/Burial Place so that I wouldn’t waste my time trying to put sources where there was no known death. Now I want to find which of these records has an entry in findagrave.com. Fortunately, I have added Find A Grave to my favorite search sites. With a few clicks, I can search findagrave.com for the person in my currently selected (Highlighted) record. Note that my current record is Charlotte Louisa Durham. She has a Death/Burial Date and Death/Burial Place. She has a Cemetery Plot event tag, but she has  no FindAGrave Burial tag. I want to start by finding her in findagrave.com. With her record highlighted, I click on the Internet tab of the Menu bar.

02 Search

Next I click on Search Favorite Sites….

03 FO

 I have created three versions of searches for Find A Grave. I will use the one highlighted in blue. This will search for my record using only the first name found in the Given Names field, and either Surname or Maiden Name.  It also uses Birth/Christening and Death/Burial years if they are available. I click on the Perform Internet Search button.

04 Result

Ancestral Quest sent my request to findagrave.com, and this is what they returned to me. I click on the underlined name, Bowen, Charlotte Louisa Durham and look at her memorial page.

05 Charlotte 01

This is the Charlotte I am looking for, but I want a URL which finds the record directly, and identifies the web page for me by memorial number. I don’t want to search with the criteria in the red box. I scroll down to the bottom of her memorial page.

05 Charlotte 02

 With the memorial number highlighted, I press Ctrl+C to copy it. Next I scroll back to the top of the page.

05 Charlotte 03

 Here I click on Begin New Search.

08 Paste

Now I paste the memorial number into the proper search box, and click on the Search button.

09 URL

Now I have the URL I wanted. I highlight it, and use Ctrl+C to copy it. I go back to my Name List in Ancestral Quest, and I double click on Charlotte’s name there.

10 Individual

This is her Edit Individual screen. She has the Cemetery Plot event, which I no longer want to use. She has no Source attached to her Burial information, so I click on the S button to the right of the Burial Place

11 First Source

 We click on the Select button to get to the Select Source screen.

12 Select Source

This is a list of Sources of type Internet. FindAGrave is the only Internet Type source on the list, so we select it.

13 Citation

We see a list of other citations entered previously. Each citation will have its own Vol/Page/Film value, so we click on the Create New Citation button to create one for Charlotte.

14 Citation Detail 01

We enter FindAGrave as the first half of the Vol/Page/Film value, then we click on the Attach… button.

15 Scrapbook 01

We open the drop down window, and select Other. We don’t want AQ to try to interpret this as a Photo or some other type of media.

16 Scrapbook 02

 We right click and paste in the Filename or URL window, and immediately highlight the equal sign and the memorial number. We right click and copy this. We click on the OK button.

17 Citation Detail 02We right click to the right of the word FindAGrave in the Vol/Page/Film window and paste in the equal sign and the memorial number. We click OK to create the source and exit.

18 Individual

Now the Source button, S, has an asterisk, showing that there is a source for the Burial event. Return to Find A Grave in your browser, and use the red X to exit the browser. Go back to the Edit Individual screen, and click on the Source button for the Burial event.

19 View

When it comes up, click on the View button.

20 Charlotte

The findagrave.com page appears as a source. Go back to Charlotte’s Edit Individual screen.

21 Individual

The blue tag tells us that she has the Cemetery Plot event, but she needs a red tag to show that she has a Burial Source. Click on the Tags button. This brings up the Manage Tags screen.

22 Manage

Click the Set button and the Tag is created.

24 End

Charlotte’s record now shows the red Tag in the Name List.


Suggestions/Questions about AQ Will Do or Subjects discussed here? Leave a Comment.

Videos

Learn Ancestral Quest with Videos

I tell people that I teach Ancestral Quest at the Ogden FamilySearch Library, and that is almost true. I moderate the class. Most of the teaching is done by Gaylon Findlay, who wrote Ancestral Quest. Gaylon built this capability into the program, and you can use it at home if you have an Internet connection. It is easy to use, repeatable, interruptible, available on your time schedule, and FREE.

Here is how to do it. Start Ancestral quest. After the introductory phase, click Help on the Menu bar.

01 Help

When the menu opens, click on Video Tutorial.

This is what you will see:

02 Web

Select the things which interest you. In my classes we use the videos shown above, We interrupt the video for questions, and hold a discussion after.

Even if you don’t have Ancestral Quest installed on your computer, you can get to the videos by clicking on this LINK.


Suggestions/Questions about AQ Will Do or Subjects discussed here? Leave a Comment.

Version 14.00.14

Version 14.00.14 is here.

For information on how to update your Ancestral Quest, go to this LINK. It shows in detail how to update your existing copy of AQ. There is no charge for this update!

The major change to this version is the ability to copy sources to and from the Family Tree. I like this better than the Family Tree method.


Suggestions/Questions about AQ Will Do or Subjects discussed here? Leave a Comment.

Sources

Sources

Using Ancestral Quest to copy Sources to or from Family Tree

AQ 14.00.14 does it.

Note: This is a preliminary posting, which may be replaced with a similar posting using a record with a more exemplary source.

First, a quick note about sources. Many people, probably most, use the Notes function for documenting the source of their information. Why? Because it’s easier than learning how to use the Source function, and it works.

Unfortunately, placing Sources in Notes makes it easier to be sloppy in following any standardized method for documenting. This makes it harder for others to follow. It also sidesteps a process designed specifically to organize sources meaningfully.

Another problem is that the church has created an interface for moving sources to and from Family Tree, but they have not yet created one for moving notes. Could it be that they did this to convince people to actually use sources instead of notes for documentation of events and facts? I don’t know, but if I were programming for the church, that’s what I would want to do. The saying that comes to mind is, “A place for everything, and everything in its place.” Since a way is provided for the orderly storage and presentation of sources, another thought that comes to mind is, “If ye are not one, ye are not mine.” Just a thought.

As I see it, sources answer three questions: Who? What? and Where? Who says so? What did they say? Where can I find it?

Who says so? This is the Source. What did they say? This is roughly the Citation. Where can I find it? This is the Repository.

Ancestral Quest has a Source structure which accommodates this type of documentation very well. It isn’t my intent to actually teach sourcing here. I will leave that to others who are more qualified than I. For a good overview of Sources, read pages 60-78 in version 14 of the Ancestral Quest User’s Guide, available from Incline Software. Also look at pages 448-449. I prefer the second method listed there.

So why am I writing this? Because release 14.00.14 of Ancestral Quest contains a method for moving sources back and forth between AQ and Family Tree. The current implementation of sources in Family Tree is inadequate. Hopefully that will change, and hopefully that will be before they implement Notes.

Let’s look at this new function.

01 First Individual
This is the Review and Selectively Synchronize FamilySearch Person with Local Individual screen. This is where we find the icons that show us which Facts and Events have Sources attached. We click on the Brown briefcase icon to enter the Review/Synchronize Sources screen.

02 Source1

The Review/Synchronize Sources screen comes up showing only the title. Clicking on the title expands the source so that you can see what will be copied.

03 Source1

If this box is unchecked, some of the information in your Source will not be copied to Family Tree. That is because Family Tree does not yet have a place to store this information. Ancestral Quest tags each item according to its function, then places that information in the Note field for the event being edited. This allows AQ to accurately reconstruct a Source record for your AQ file. Presumably other third party software could also take advantage of this system to suit their own needs. I digress. Let’s get back to the Source record.

04 Source1

This is what happens when we click the title.

05 Source1

The structure passed to the note in Family Tree begins with [PFT:AQ] and ends with [/PFT]. This identifies it as source information added to Family Tree by Ancestral Quest. The items between them tell AQ more about the source and the repository.

06 Source1

We are satisfied with what we see, so we click on the check box, allowing Ancestral Quest to begin the transfer after we press the Save button. That is what happens if the Include local source details in notes check box is clicked.

07 Source1

Since we want the details copied to the notes, we re-check the box and continue.

08 Individual

When we return to the review screen, we can see that the source has been copied to Family Tree. Let’s compare the sources in the Review/Synchronize Sources screen.

09 Source1

We click the brown briefcase icon so that we can compare the source in AQ and FT.

10 Source1

We click the blue titles so that we can compare the notes in AQ and FT.

Now let’s go to a different AQ file, where we also have a record for George. This file has less information than the first, and has no sources.

11 Individual

Now we are ready to get the Death Source from Family Tree.

12 Source2

Lets click on the blue title and the word More, to see what we will be bringing back from the Family Tree. Next we will click on the check box, to make the Save button active.

13 Source2

AQ needs to have some place to put the source information. This source is about the death, so we don’t want the note attached generally to the record. We click No.

15 Individual

We go back to the review screen and get the Facts and Events we want to have in George’s record.

16 Individual

When we return to the review screen, we have all the information we need, except for the Death Source. We click on the brown briefcase.

17 Source2

We’ll expand the Source record to examine it.

18 Source2

It looks good, so we will click the check box, and click the Save button.

19 Individual

Now we have brown briefcase icons on both sides, so let’s click one, and see how the two sides compare.

20 Source2

Now let’s look at the expanded version.

21 Source2

Enjoy!

Enjoy!

Enjoy!

Suggestions/Questions about AQ Will Do or Subjects discussed here? Leave a Comment.

Timeline

Timeline

Create your own entries

The Timeline view of your ancestors can add historical context to the life of your ancestors. If you haven’t tried it, take a few minutes to experiment with it. Note that the names of other people who appear on the Timeline of your relative are active links to their own Timeline.

I hope you actually stopped at this point and experimented.

What about events that don’t appear on the Timeline?

I have an ancestor whose name is Lydia Goldthwaite. She is a pioneer. By this, I mean that she arrived in Utah between the dates of 24 Jul 1847 and 10 May 1869. The first date is significant because it is the date of the entry of the Mormon pioneers into the Salt Lake Valley, thus beginning the Mormon Pioneer Period. The last date is significant, and marks the end of the Mormon Pioneer Period, because that was the date that the Transcontinental Railroad was completed in Promontory, Utah.

As I look at her Timeline, I see the following around the date of 24 Jul 1847.

01 24 Jul 1847

This date is listed as the Mormon Colonization of Utah. I will next look at 10 May 1869.

02 10 May 1869

There is nothing listed on this date.

I want to create two new events on the Timeline. The first will be the completion of the transcontinental railroad.

03 Options

To start this process, I go to the top of her Timeline, and click on the word Options.

04 Timeline Items

This is the Timeline Items screen. This is where I control what will appear on the Timeline, and what it will look like. On this screen, I want to click the Edit Historical Items button at the bottom of the screen.

05 External

That will bring up the Timeline External Items screen. This screen helps me to control new Timeline items, and also which records in my AQ file will show particular external events. Events are controlled by their relevance in relation to both time and location. The Help button can help you to understand this and other screens. Take advantage of the Help screens.

At this point I want to add two items to the list. I will click on the Add button.

06 Modify External

I will click on the drop down window, and select Historical Events from the menu. This will make the LDS check box available. I don’t need it for my first entry. I now click on the Description field, and I enter Transcontinental Railroad Completed there.

06 Modify External

Notice that I placed 10 May 1969 in the date field. This event will be listed on Lydia’s Timeline only if this date is within the dates of the events in her Timeline. I can also limit the display of this item by adding a Place of Influence. This event will be displayed only if Lydia is identified as having an event in one of the places on this Places of Influence list. I will click on the Add place to list button.

07 Add Place

When Worldwide is the Place of influence, there is no limit to which locations will cause the display of this event. I want it to be more restricted. I will first limit it to the United States.

08 USA

Here, I have clicked on the drop down window at the top, and scrolled down to the entry for the United States. I will click on this entry.

09 Utah

I only want this item to display for people with events in Utah. I go to the second drop down window, scroll down to Utah, and click on that item.

10 Got Place

That’s what I wanted: People with events in Utah which include the date 10 May 1869. Now I click the Add button.

11 Back

This drops me back to the previous screen, and I click the Save button.

12 Done 01

Here I can review the proposed changes to the list, and if I like what I have done, I click on the Save Changes button.

04 Timeline Items

At this point, I could go back to the Timeline view, but first I want to add another Timeline Item, so I click on the Edit Historical Items button.

05 External

Again, I click the Add button.

In the Description field I entered Mormon Pioneer Period, I clicked the LDS check box, I selected Date Range and I entered the beginning and ending dates of that range. This limits the display of this item relative to time. Now I want to limit it relative to location.

Go back to the Add Place of Influence to Timeline Event screen. This and the screens which follow will do exactly what I want. I am limiting the display of this screen to those with events in Utah during the time from 24 Jul 1847 to 10 May 1869, inclusive. Save your changes, then return to the Timeline view by clicking the OK button.

14 24 Jul 1847

Here we are again at 24 Jul 1847, and we see the beginning of the Mormon Pioneer Period listed on that date.

15 10 May 1869

Down the screen a few years, we have the Mormon Pioneer Period ending just after the Transcontinental Railroad Completed entry.

I’m going to the top of the screen again, and clicking on the word Options.

16 Timeline Items

Notice that I just un-clicked the LDS Events check box. Now I will click the OK button.

17 24 Jul 1847

Notice how much has been removed from the Timeline around 24 Jul 1847, including our Mormon Pioneer Period information.

18 10 May 1869

The end of the Mormon Pioneer Period information is also missing, because we checked the LDS box when we created it. The Transcontinental Railroad Completed information is still there, because we did not check the LDS box for it.

Try adding events significant to your family.

Suggestions/Questions about AQ Will Do or Subjects discussed here? Leave a Comment.

Place Name Corrections

Place Name Corrections

Quick Entry

I received an email with an interesting question. It dealt with the automatic entry of place names. Suppose you enter a place name and spell it incorrectly, then you go back and correct the spelling. If the corrected spelling falls after the incorrect spelling alphabetically, the Quick Entry feature of Ancestral Quest will present the incorrect spelling as a suggested name. How do we get rid of the incorrect name so that this doesn’t keep happening? Begin by editing an individual.

01 Bad Spelling

Here I have created Aabadtown, and saved the record. I really wanted Aagoodtown, so I will go back and correct the spelling.

02 Good Spelling

Now I have corrected the spelling, and saved the record. Next I want to use Aagoodtown for the place of Burial.

03 Next Line

I type the letter A, and Ancestral Quest suggests the incorrectly spelled name, because it falls alphabetically before the correctly spelled name.

Now, how do we fix that?

04 Edit

I click Edit on the Menu Bar and select Replace Names/Dates/Places… from the drop down menu.

05 Full

On the Replace Names/Dates/Places screen select FULL PLACE NAMES, and the rest of the screen will look like this. The Find What: drop down window is where you will  look for the incorrectly spelled version of the town name. Th Replace With: drop down window is where you look for the correctly spelled name. The check box at the bottom is where you remove the incorrectly spelled name from the list of all names. The check will keep it from being suggested by Ancestral Quest when you type the A.

06 Find What

In the Find What: window, type the letter A, then open the drop down portion by clicking on the down arrow. Click on the incorrectly spelled name.

07 Replace With

In the Replace With: window, type the letter A, then open the drop down portion (which will go up) by clicking on the down arrow. Click on the correctly spelled name.

08 Replace

The screen will look like the one above. Click on the Replace button.

09 Yes

The Confirm Replace screen appears showing the first record containing the incorrectly spelled name. To replace this instance of the name, click on Yes. To replace all instances of the name, click Yes to All. When all instances of the incorrect name have been replaced, it will be removed from the list. When you are through correcting incorrect names, click the Done button.

10 Finished

Edit the same individual to verify that the name has been corrected.
Suggestions/Questions about AQ Will Do or Subjects discussed here? Leave a Comment.

Family History Conference 2013

Family History Conference

01 Flier

Gaylon Findlay, founder of Incline Software and Author of Ancestral Quest, the program from which PAF was built, will teach two classes.

7:30-8:30 – Registration

8:30-9:30 – Keynote speaker, Ron Tanner, product manager for the new Family Tree

10:00-4:00 – There are 65 classes to choose from

11:15-12:15 – Class # 24 – What’s New in Ancestral Quest 14

3:00-4:00 – Class # 63 – Family Tree Made Easy with Ancestral Quest

4:15 – Prize drawing for registered attendees

There is no charge for the conference, and there is free parking available.

Link to the Ogden FamilySearch Library for further information and links to vendors.

I hope to see you there.

Suggestions/Questions about AQ Will Do or Subjects discussed here? Leave a Comment.